Hotel booking tips for the ESSENCE Festival
We’re preparing for a New Orleans-wide takeover over the 4th of July weekend to celebrate the return of the ESSENCE Culture Festival, so it’s never been more important to close your hotel in advance!
Join your favorite names from music, fashion, business, beauty, politics and more at the 2022 ESSENCE Culture Festival! Click HERE to get your tickets now!
Hotel booking for any trip can be a hassle or a breeze; it’s all in how you plan. But, there are also a few specific things to keep in mind when it comes to choosing, booking, and liking the hotel you select for ESSENCE Fest. Use these 11 tips as a guide to ensure your home is everything you want it to be and more.
See you at NOLA!
DO: Create a Hotel Wish List
A great way to start the planning process is to create a shortlist of things you want in a hotel. Once you have your list together, start the research process and if you’re traveling with a group, discuss the pros and cons to start refining your list based on each person’s feedback.
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DO: Be aware that hotel policies may differ from the norm
Whenever a big event like ESSENCE Festival comes to town, many hotels implement revised versions of their policies to better accommodate larger crowds and manage the influx of bookings accordingly. Some hotels allow you to receive a full refund if you cancel within 24 to 72 hours of arrival, while others do not. Some hotels require a deposit to secure your room, while others require you to pay the full amount upfront. Make sure you understand the policy of the hotel you choose before booking.
DON’T: book the wrong room type
Having a room with everything you need, or enough space to host your party if you’re traveling with a group, is important. While larger rooms with additional sleeping options may seem like more money up front, you might end up wishing you were upgraded in the end. If the hotel you choose doesn’t offer a room big enough for everyone, it may be best to consider booking more than one room so everyone can be comfortable or explore more. other hotels with better options.
DO: Constantly communicate with your travel team
Did you start planning for 4 and now only 3 are going? Do people arrive or depart on different days? Does everyone work with the same budget? If you’re traveling with a group, staying in communication with your crew throughout the hotel reservation process can often eliminate unnecessary confusion.
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DON’T: Forget the incidents
Each hotel charges a reimbursable incidental fee, in addition to the room rate plus tax. The amount of the charge is held on your credit card for the duration of your stay at the hotel and refunded once you have checked out of the hotel. The cost of incidental charges per night, as well as the time it will take for the money to be returned to your account after you check out, vary by hotel, so be sure to call ahead and ask before booking so there are no surprises.
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DO: Book early
Getting ahead of the rush to take advantage of special rates or other early bird incentives is always a plus.
DON’T: Forget to request an early check-in or late arrival
If you or your party arrive before hotel check-in time, call ahead to see if they can accommodate an early check-in. If you plan to arrive after midnight, be sure to call the hotel so they don’t cancel your reservation. Standard hotel check-in times are generally between 3:00 p.m. and 4:00 p.m., and check-out times between 11:00 a.m. and 1:00 p.m.
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DO: Know the location
While you’re in the process of narrowing down your hotel choices, knowing location details, like how far the hotel is from the airport, or how long it would take to walk to, can be extremely helpful. at the convention center or the Superdome, if needed.
DON’T: wait until the last minute
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DO: Decide in advance on transportation from the hotel to the airport
Arriving at NOLA airport during ESSENCE Fest week can be a bit hectic, but finding out what transportation options are available in advance is half the battle. Weigh the pros and cons of taking an Uber, shuttle, or rental car for the weekend and figure out what works best for you or your group.
DO: Bring cash
Having a credit card on hand to cover expenses while traveling may seem ideal, but there may also be times when you need cash to make a purchase or cover a cost and may not have time to go to an ATM. Be ready!
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